Microphone & Audio Etiquette

Do a 10-second audio check

Test your mic and speakers before important calls.

Why it matters: Prevents avoidable delays and awkward troubleshooting live.

Applies to: Interview candidate, Presenter / speaker, Sales rep

Use a stable connection or dial-in

If your internet is unstable, use a wired connection or dial-in audio.

Why it matters: Audio reliability matters more than HD video.

Applies to: Interview candidate, Sales rep

Announce when you’re recording

If audio is being recorded, announce it clearly at the start.

Why it matters: Supports consent and compliance expectations.

Applies to: Host / facilitator, Moderator

Don’t multitask with your mic on

If you must handle something else, mute first.

Why it matters: Prevents keyboard noise and unintended audio sharing.

Applies to: Participant

Prefer headphones in shared spaces

Use headphones when others are nearby or when privacy matters.

Why it matters: Prevents echo and protects confidential information.

Avoid speakerphone in group rooms

If multiple people share one room, use a conference mic or individual headsets—avoid a single laptop mic.

Why it matters: Prevents echo and unclear audio pickup.

Applies to: Host / facilitator, Participant

Avoid interrupting—use a cue

To interject, use a short verbal cue or the raise-hand feature instead of talking over others.

Why it matters: Maintains flow and reduces cross-talk.

Handle interruptions with a quick reset

If someone talks over you, stop, let them finish, then resume calmly.

Why it matters: Keeps the tone professional and avoids escalation.

Mute your microphone when not speaking

Keep your microphone muted unless you’re actively speaking.

Why it matters: Reduces background noise and interruptions.

Applies to: Participant

State your name before speaking in large calls

In large meetings, say your name first before your question or comment.

Why it matters: Helps everyone track who’s speaking, especially with audio-only attendees.

Applies to: Participant, Presenter / speaker

Pause to handle latency

Leave a brief pause after key points to account for lag and translation delays.

Why it matters: Reduces accidental overlap and confusion.

Use concise language when audio-only

When some attendees are audio-only, be extra explicit and concise.

Why it matters: Prevents confusion when visual context is missing.